Facilities Services & Procurement Manager – Estates & Facilities Management Services (RUS23.109)

To apply, please visit our OFFICIAL BRITISH EMBASSY website. Due to the large number of applications received every day, worldwide Foreign and Commonwealth Office vacancies are advertised through a recruitment software website, therefore only applications sent through FCDO LOCAL STAFF VACANCIES HOMEPAGE will be considered. Please note that your application must be in the ENGLISH language. The closing date for applications is 05 March 2023.

The British Embassy in Moscow is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking for a Facilities Services & Procurement Manager.Main purpose of job:

The Facilities Services & Procurement Manager is an integral role within the Estates and Facilities Management Services team. Managing planned preventive and reactive maintenance operations and related procurement tasks. Providing the Russia Network platform (British Embassy and Residence compounds Moscow) with first class facilities and a safe and positive environment in which to work, live and visit.

Roles and responsibilities:

• Day-to-day line management and performance evaluation of directly employed Country Based Staff (carpenters x 2 / 1 x Procurement & Stores Officer / 1 x Stores Assistant / 1 x Painter).
• Contract management, oversight, coordination and supervision of local contractors undertaking minor repairs and redecoration, façade cleaning, snow and icicle removal etc) and related contract and financial management to obtain best value for money.
• Health and safety coordinator using the FCDO Evotix system (maintenance of H&S notices and H&S file, defibrillators and first aid kits) and any related additional (first aid) staff training. Monitor and manage staff safe working practices with heavy handling, climbing equipment, tools, hot water and chemicals handling etc. H&S equipment procurement and maintenance (check replenishment, disposal of ladders and updating ladder register and roof safety systems).
• Deputy Fire Safety Manager (maintenance of Fire Safety notices and Fire Safety file, collecting Fire Warden monthly reports, fire extinguishers equipment maintenance and replacement) and related staff training.
• Manage the EFMS Procurement/Stores Officer and Assistant Stores officer on the procurement of maintenance stores supplies and materials for day-to-day maintenance needs and services. Oversight and preparation of monthly budget spending forecasts for services and goods to the Head of EFMS.
• Liaison with the resident Technical Works Officer (TWO) Team and assist with local contractors, including interpretation of documents and during site meetings, and provide leave cover and support to the Senior Facilities Manager (M&E).
• Other duties as deemed operationally necessary by the Head of EFMS, including acting as Duty Officer for out of hours emergency maintenance problems.
• The role requires excellent communication with customers / staff, keeping all parties informed of the progress and planned completion dates for works request.

Essential qualifications, skills and experience

Essential qualifications, skills and experience:

• Previous Property/Facilities Management qualification and/or experience.
• Fluent English and Russian - Level of language required: C1 (oral and written)

Desirable qualifications, skills and experience

Desirable qualifications, skills and experience:

• Previous fire safety and Health & Safety of staff and workers qualification and/or experience.
• Previous contract, financial and building asset management.
• Valid driving licence “B” category.
• Experience of MS word, Excel and Teams applications.

Required competencies:

Making Effective Decisions, Managing a Quality Service, Leadership, Communicating and Influencing, Working Together

Other benefits and conditions of employment:

This is a full-time permanent contract, 5 working days, 35 hours net per week.

The monthly salary for this position is Rub 112,768 gross, EO level, paid 13 times a year.

The successful candidate will be subject to professional background check and security clearance.

All applicants should have a pre-existing legal status to live and work in Russia. The British Embassy does not facilitate/sponsor visa applications and work permits.

Staff recruited locally by the British Embassy in Russia is subject to Terms and Conditions of Service according to local Russian employment law.

We also offer:

• An interesting and varied job in an open, modern management culture;
• Performance related pay scheme;
• Comprehensive learning and development opportunities;
• Excellent working environment in central location with on-site facilities including cafeteria, bar, gym, tennis court, squash court and swimming pool;
• Private medical cover including dentistry.

Learning and development opportunities (and any specific training courses to be completed):

• IOSH Health and Safety Management for Managers.
• Contract Management Foundation Level.
• FCDO Procurement.

Additional information:

Please be advised that the Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.